Bookkeeping
Accurate, up-to-date books without spending your time categorizing transactions and chasing reconciliations.
Helping SaaS founders trust their numbers
Bookkeeping for founder-led startups
We reconcile your subscription data, payment platforms, and accounting records, so your books and SaaS metrics tell the same story.
Make decisions with numbers you trust, and focus on growing your SaaS business.
Monthly closeReconciled
- Stripe payouts matched to bank
- Fees, refunds and disputes booked
- Deferred revenue schedule updated
- MRR tied to accounting revenue
- Internal P&L summary updated
You don't need more numbers. You need the right numbers.
SaaS founders already have enough on their plate. Your bookkeeping shouldn't take hours of your time every month, and you shouldn't need to become an accounting expert to understand what's happening in your business.
The SaaS Ledger handles the financial work behind the scenes: keeping your books accurate, reconciling your payment platforms, and turning the underlying data into clear financial information.
You get the numbers you need to make decisions, without another job to manage.
Book Your Discovery CallWe handle the financial work behind the scenes
Payment reconciliation
We reconcile Stripe and other payment platforms with your accounting records, so you don't have to untangle payouts, fees, refunds, and subscription activity.
Management summaries
Monthly summaries built around the realities of SaaS, including subscription and deferred revenue, so you can see where your business stands. They're for your own internal use; formal accounts and tax filings stay with your accountant.
SaaS metrics
The metrics that matter to your business, such as MRR, ARR, LTV:CAC, churn, and runway, without turning your finance function into a spreadsheet marathon.
Do you trust your SaaS numbers?
Your MRR, ARR, revenue, gross margin, and cash position should tell a coherent story.
The SaaS Metrics Health Check is a free checklist that helps you test whether your accounting records and the SaaS metrics you use to make decisions actually agree, and where to look when they don't.
The goal isn't to give you more metrics. It's to help you know whether the numbers you already use can be trusted.
Get the SaaS Metrics Health CheckWhat it covers
- Subscription data
- Payment platforms
- Accounting records
- SaaS metrics
- Financial decisions
Our service packages
Basic
For pre-revenue or early bootstrapped founders who need clean, baseline monthly ledgers.
$300–$500 / month
- Categorization of 1–2 gateways and 2–4 bank or credit card accounts
- Reconciliation of all connected clearing accounts
- SaaS chart of accounts setup with gross margin tracking
- Software-generated internal ledger summaries (P&L and balance sheet)
- Maintained on a modified-cash basis
Essentials
For scaling software businesses that want clean operational data and automated insights.
$1,200–$2,500 / month
- Everything in Basic
- Internal-use P&L and balance sheet summaries
- Automated revenue, accrual, and deferred revenue schedules
- Key transactional, billing, and churn metrics tracking
- Short monthly note on results and data completeness
Advanced
Full-stack financial operations support for fast-scaling or funded startups with complex back-office needs.
$3,000–$4,500 / month
- Everything in Essentials
- Full AP/AR processing: invoicing, collections data, and bill scheduling
- Sales tax data compiled via software such as TaxJar, Anrok, or Stripe Tax, ready for your tax advisor
- Reconciled trial balance packet handed over to your external accountant or CPA
Exact pricing depends on monthly transaction volume, invoice frequency, and tax jurisdiction complexity.
Our process
Book a call
Book a discovery call or submit a request, and we'll reach out to learn about your bookkeeping needs.
Review and estimate
After a review, we send you a tailored proposal based on your bookkeeping needs and growth stage.
Clean books and better insights
We organize and maintain your books, connect the relevant financial data, and set up internal summaries so you can focus on running and growing your business.
Built around your SaaS stack
Your accounting system shouldn't operate in isolation. We connect the activity in the tools you use to collect, bill, and report on subscription revenue to your accounting records, so payments, revenue, and your metrics can be reconciled and understood together.
Accounting
- QuickBooks Online
- Xero
Payments and billing
- Stripe
- Maxio
- Paddle
Revenue
- Stripe Revenue Recognition
Book a call
Pick a time for a free bookkeeping discovery call. Prefer not to talk live? Send your details instead.
Frequently asked questions
What does The SaaS Ledger do?
The SaaS Ledger provides bookkeeping for SaaS and subscription businesses. We reconcile your subscription data, payment platforms such as Stripe, and your accounting records, then prepare internal summaries and SaaS metrics for your own management use.
How much does SaaS bookkeeping cost?
Our Basic package is $300–$500 per month, Essentials is $1,200–$2,500 per month, and Advanced is $3,000–$4,500 per month. Exact pricing depends on your monthly transaction volume, invoice frequency, and tax jurisdiction complexity.
Why doesn't my Stripe balance match my revenue?
Stripe payouts are net of processing fees, refunds, and disputes, and they arrive on a delay, so the cash that lands in your bank rarely equals your sales for the month. Annual and multi-month plans add another gap: the cash arrives up front, but the revenue is earned over the subscription period. Reconciling Stripe to your books closes these gaps.
Is my MRR the same as my accounting revenue?
No. MRR is a normalized measure of recurring subscription value, while accounting revenue reflects what was actually earned in a period, including one-off charges, discounts, and timing adjustments. Both are useful, and they should reconcile to each other so you know where any difference comes from.
Which accounting and billing tools do you work with?
We work in QuickBooks Online and Xero, and with payment and billing platforms including Stripe, Maxio, and Paddle, as well as Stripe Revenue Recognition.
Do you file taxes, perform audits, or prepare financial statements?
No. We provide bookkeeping and internal management summaries for your own use. We don't perform audits or other assurance work, file tax returns, or prepare financial statements for banks, investors, tax authorities, or other third parties. On the Advanced package, we compile sales tax data and hand a reconciled trial balance to your external accountant or CPA, who handles your filings and formal accounts.
Do I have to get on a call?
No. We work asynchronous-first. You can book a discovery call if you prefer to talk, or request a free async review and get a short recorded video with our observations instead.